Wedding Coordinator

Our Wedding Coordinators have the experience needed to help with your wedding day planning.  As your coordinator, they will perform the following tasks for you:

  • Arrange an initial meeting to discuss the details of your wedding and offer suggestions for design, schedule, vendors, and food choices, etc.
  • Arrange for a complimentary food tasting
  • Book your complimentary tee time
  • Arrange for a second meeting to discuss the planning progress, final food, beverage, and linen selections and to acquire selected vendors names and contact information
  • Place order for your linens, food, wine, special liquor requests, chairs for ceremony, and chair covers for reception
  • Arrange for final meeting to receive seating arrangement, wedding decorations, favors, and final payment
  • Contact your vendors the week before your wedding to confirm their time of arrival and discuss applicable ceremony and reception details
  • Conduct your ceremony rehearsal (if applicable)
  • Prepare the ceremony site per your specifications (if applicable)
  • Prepare the Oak Room for your cocktail hour (if applicable)
  • Prepare the Chestnut Room per your specifications
  • Dress Chestnut Room chairs with chair covers and sashes (if applicable)
  • See that all your requests regarding the setup of the entire room are fulfilled, including the decorating of the head table, cake table, hors d’oeuvre table and gift sleigh
  • Greet vendors upon arrival, forward them to their appropriate locations
  • Greet the parents and grandparents upon arrival, escort to appropriate locations
  • Greet wedding party upon arrival, escort to appropriate locations
  • Disperse corsages and boutonnieres to wedding party, pin onto lapels if needed
  • Assist the entire wedding party and the Bride at the start of the ceremony
  • Assist elderly and handicapped guests to the elevator
  • Direct wedding guests to the appropriate locations
  • Coordinate staff to serve hors d’oeuvres to the wedding party and guests during picture taking
  • Prepare the wedding party, parents, and DJ for the introduction to the reception
  • Available for the Bride during the first dance to receive her bouquet and place it on the head table
  • Oversee kitchen during entrée plating
  • Cut wedding cake to be served as dessert
  • Collect all belongings and gather near gift sleigh